Business Support Manager

Role Overview

Operating for nearly a decade, Greenline provides a range of property maintenance and improvement services to prestige properties, businesses and small farms around the outskirts of Melbourne. Our core work activities including pasture sowing, weed control, grass slashing, rural fencing, lawn and garden maintenance, and more.

Thanks to our growing business and workload, we are expanding our team and seeking a highly professional business support officer to join our team. This is a flexible position, able to work primarily from home, and with flexible hours to suit personal requirements such as school hours or study commitments. Due to the requirement to meet with other team members, your location should be nearby to Hurstbridge, Victoria.

Initially the role is offered for approximately 10-15 hours per week, with potential to expand if it suits.

Duties and Work of the Role

The work of the role includes:

  • Communicating with clients regarding scheduling and progress, by phone and email
  • Liaising with team members to put together staff availability plans, and scheduling of work activities
  • Creation and reconciliation of invoices; payment of invoices
  • Management of bookkeeping information such as receipts, credit card statements, etc
  • Management of records and reports within Xero
  • Seeking quotes for materials, purchasing online, and liaising with suppliers
  • Creating and updating various work procedures, checklists, and templates
  • Visits to work sites in the local area to meet with staff and learn about our projects
  • Occasional requirement to drive company car to purchase or pick up supplies

The Right Person for this Role

The ideal candidate to join our team will have:

  • Demonstrated experience working in a similar role
  • High levels of capability utilising Microsoft Office products (Outlook, Word, Excel) or Google equivalents.
  • Experience maintaining records in Microsoft Excel or Google Sheets, and producing business documents in Microsoft Excel or Google Docs.
  • A highly professional communications manner, in both written and verbal communications.
  • Experience with Xero, ServiceM8 and/or equivalent software packages highly beneficial.
  • Proven ability to accurately enter data into system, and to interpret and analyse information.
  • Knowledge and experience in basic bookkeeping practices (invoicing, receipt management etc) also beneficial.
  • Excellent organisation skills and a mindset for getting details correct.
  • Ability to drive a work vehicle for short trips to work locations or suppliers
You will be able to demonstrate the following attributes:
  • Strong commitment to working carefully and safely
  • Very high level of attention to detail and great organisation skills
  • Well presented with good communication skills
  • Passion for providing high level customer service and excellent work standards
  • Ability to work autonomously and approach activities with initiative.

What We Offer

We offer:

  • Flexibility in working days and hours to suit family or study commitments
  • Leading salary and the option to join our profit-share scheme
  • Supply of company laptop and phone
  • A friendly, supportive team environment
  • Opportunity to further develop your skills and complete formal training

Our priorities are the health and safety of our teams and the customers we serve, and making sure each customer has an exceptional experience every time. The right person for this role will share those priorities, and our core value of excellent service for our customers and their properties.


To Apply or Learn More

If you’d like to learn more about the role and have a chat with us, please send us a message on Facebook, or call Jamie on 0408 432 930.  

References will need to be provided, and some of our clients require both police and Working with Children checks, plus up to date COVID vaccinations.